Techs fudging timesheets between calls
When a tech drives from a PM job to an emergency call and back, hours blur together. Without GPS stamps you're guessing — and overpaying.
HVAC Field Service Software
Stop Losing Hours on Every HVAC Call
GPS-verified time tracking, one-tap dispatch, and field estimates built for HVAC technicians — not generic desk workers.
30-day free trial · No credit card · No setup fees
Sound Familiar?
Problems ClockHQ solves for HVAC businesses
Handwritten estimates that lose jobs
Homeowners expect a professional quote on the spot. Scribbled numbers or "I'll email it later" loses the job to whoever shows up with a tablet and a Good/Better/Best option.
Scheduling chaos during peak season
When your inbox fills with tune-up requests in April and service calls in August, managing a whiteboard or shared calendar just breaks down.
Built for HVAC
Everything your hvac business needs
GPS-Verified Clock-In / Clock-Out
Every time punch is GPS-stamped at the job site. See exactly when your tech arrived, how long the job took, and when they left — no manual entries, no disputes.
- One-tap clock-in on any phone — no app download
- Live crew map for dispatchers
- Alerts when techs clock in outside the job zone
HVAC Dispatch Board
Drag and drop jobs onto techs, track status from New → En Route → On Site → Complete. Techs get push notifications the moment a new call lands.
- Color-coded job status board
- Customer address and equipment history on every job
- Photo & checklist attachments per work order
Good / Better / Best Estimates
Build three-tier proposals — repair, replace, or premium upgrade — that homeowners approve with a digital signature on your tech's phone.
- Pre-built HVAC proposal templates
- Digital signature capture in the field
- One-click convert to invoice and collect payment
Payroll & QuickBooks Export
Run payroll for your HVAC crew in minutes. Export hours, overtime, and job costs to QuickBooks, ADP, or Gusto — no re-keying.
- Overtime auto-calculated per state rules
- Job cost breakdown by technician and call type
- QuickBooks IIF and CSV formats
Why ClockHQ
Why HVAC contractors choose ClockHQ over generic apps
Clockify tracks hours. ClockHQ runs your HVAC business.
- HVAC dispatch board built in — not a spreadsheet bolt-on
- No screenshot monitoring — privacy-first GPS only
- Flat monthly price — add techs freely, bill won't grow
- White-label your brand on every estimate and invoice
FAQ
Frequently Asked Questions
Can't find your answer? Get in touch — we reply fast.
Yes. Work orders, estimates, and dispatch work identically for service calls, preventive maintenance contracts, and large commercial installs. You can tag jobs by type and filter reports accordingly.
Yes. Each job site stores the make, model, and serial number of installed equipment. Techs see the full service history before they arrive, reducing diagnostic time.
GPS tracks location only when a tech is clocked into a job — not during personal time. When they clock out, tracking stops completely. We comply with all state electronic monitoring laws.
ClockHQ is a Progressive Web App — it works in any phone browser, including older Android and iPhone models. Techs just bookmark the link and it works like a native app, offline included.
Yes. Dispatchers can create and assign emergency jobs from any device at any hour. Techs receive push notifications instantly and can accept or flag a job from their phone.
You can deactivate techs between seasons — deactivated users don't count toward your plan limit. Reactivate them when the season picks back up, no plan changes needed.
Get Started
Try ClockHQ free for 30 days.
No credit card required.
No shared SaaS seats. You get your own URL, your own database, and full control — priced for field service businesses, not enterprise IT.
- 30-day free trial — Full access, no credit card. Cancel before day 30 and pay nothing.
- No setup fees — Get running with zero upfront cost.
- Month-to-month — No long-term contracts. Cancel any time after trial.
- Dedicated onboarding — A real person walks you through setup.
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